The Operating System for Serious Gyms

Stop Running Your Gym on Duct Tape, Spreadsheets, and Clunky Software

One platform for billing, members, leads, automations, community, analytics, and your pro shop. Built by gym owners who got tired of paying for 7 different tools that don't talk to each other.

Start Your Free 30-Day Trial

No charge for 30 days. Cancel anytime. Takes 5 minutes to set up.

Built for BJJ, MMA, Kickboxing & Fitness Gyms
Replaces Mindbody + Mailchimp + Stripe + Skool + Spreadsheets
30-Day Free Trial, No Risk
Active Members
0
Monthly Revenue
$0
At-Risk Members
0
New Leads
0
Lead Pipeline
New
Sarah M.
James K.
Contacted
Mike R.
Trial
Amy L.
David P.
Won
Lisa T.
MRR Growth
JFMAMJJASOND

The Problem

Three Things Killing Your Gym Right Now

Ghost Members

A member hasn't trained in 3 weeks. You didn't notice. They just cancelled. By the time you check your spreadsheet, they're already at the gym down the street.

The average gym loses 47% of new members within 90 days

Leads That Disappear

Someone filled out your website form on Tuesday. Nobody followed up. By Thursday, they booked a trial at your competitor. You'll never know.

78% of buyers choose the first responder

Flying Blind on Ad Spend

You spent $2,000 on Facebook ads last month. Did it work? Your ads manager says "great reach." But you can't connect a single dollar of ad spend to an actual paying member.

Most gyms can't calculate their true cost to acquire a member

The Solution

Everything Your Gym Needs. Nothing It Doesn't.

Studio Profit OS replaces the stack of disconnected tools you're paying for with one platform where everything shares the same data.

Before
Mindbody $179/mo
Mailchimp $49/mo
Stripe Dashboard Free*
Google Sheets Free*
Skool $99/mo
Calendly $12/mo
Square POS $29/mo
Total $368+/mo
After
$149/mo
All features. One login. One source of truth.
All-in-One
Members
Billing
Leads & CRM
Automations
Analytics
Front Desk
Community
Curriculum
Retail
Appointments
Staff

Features

Everything Under One Roof

Click any tab to see how Studio Profit OS handles each part of running your gym.

Know Every Member. Miss Nothing.

Full member profiles with attendance history, billing, belt ranks, and notes. Know who's thriving and who's about to quit before they do.

Full profiles with photos, belt ranks, attendance history, and billing
Account holder model for families (one payer, multiple members)
At-risk detection: flags members who haven't trained in X days
Belt rank tracking with promotion history (MA) or body measurement progress (Fitness)
MJ

Marcus Johnson

Blue Belt - 3 Stripes Active
Last check-in: 2 days ago Member since: Jan 2024

Set It Up Once. Get Paid Forever.

Stripe-powered recurring billing with automatic dunning, proration, pause/resume, and self-service payment updates. You handle training. We handle the money.

Recurring billing with card and ACH support via Stripe
Registration fees, trial periods, custom first billing dates, proration
Failed payment recovery with automatic dunning sequences
Pause, resume, upgrade, downgrade, and coupon codes in one click
Members update their own card from the self-service portal
Monthly Recurring Revenue
$18,430
Renewals This Week
34
Failed Payments
0
Active Subscriptions
142

From Stranger to Paying Member. One View.

A visual Kanban pipeline that tracks every lead from first contact to paying member. Drag, drop, convert. No lead falls through the cracks.

Kanban pipeline: New, Contacted, Trial Scheduled, Trial Completed, Converted
Capture leads from walk-ins, website forms, Facebook ads, or webhooks
One-click convert: lead data auto-fills the enrollment form
Appointment booking with show/no-show tracking
Sales leaderboard tracks every rep's closing rate and revenue
New Lead
Sarah Mitchell
Facebook Ad - 2h ago
James Kim
Walk-in - Today
Contacted
Mike Reeves
Called - Left VM
Trial Booked
Amy Lopez
Trial: Tomorrow 6pm
Converted
David Park
Signed up today
Enrolled

The Machine That Runs While You Sleep

Visual workflow builder. Trigger on any event. Send emails, create tasks, branch by condition. 10 pre-built templates to get started in minutes.

Trigger on: new lead, missed check-in, failed payment, milestone, ad threshold
Actions: send email, send SMS, create task, wait, branch, fire webhook
10 pre-built templates: lead nurture, trial follow-up, at-risk re-engagement
Personalize with member name, belt rank, points balance, and more
No Check-In for 14 Days
Wait 1 Day
Send Re-Engagement Email
Checked In?
Yes
Send Welcome Back
No
Create Staff Task

Finally Know If Your Ads Actually Work

Real-time dashboards showing MRR, churn, retention cohorts, and the only ad ROAS calculator that ties your actual member revenue back to your ad spend.

True ROAS calculated from actual member revenue, not just ad clicks
Cost per lead AND cost per acquired member
Growth ceiling: max members at current growth vs. churn
What-If Planner, payback period, and Decision Engine
P&L section with revenue auto-pull + manual expenses = net profit
True ROAS
4.2x
Cost per Acquisition
$67
Payback Period
1.8 mo
Cost per Lead
$23
Decision Engine
Scale Approved

Build a Tribe, Not Just a Roster

A native community hub with channels, video curriculum, gamification points, badges, and a leaderboard. White-label branded to your gym.

Community feed with channels, posts, reactions, and direct messaging
Video curriculum library with Mux hosting and progress tracking
Gamification: points, badges, unlock rules, leaderboard, rewards store
White-label branded: your name, your colors, your logo
MJ
Marcus Johnson
2h ago
Just got my blue belt after 3 years of grinding. Can't believe it. Shoutout to everyone who rolled with me along the way.
🔥 24 🙌 18 💬 7
🏆
New Badge Unlocked: 100 Check-Ins. +250 points earned.

Turn Any iPad Into a Check-In Terminal

Full-screen kiosk mode that hides financial data. PIN-protected, with class selection, waiver checks, walk-in lead capture, and retail POS.

Full-screen kiosk mode hides all financial data and management controls
PIN-protected exit so no one accidentally navigates away
Class selector, member search, waiver check, check-in confirmation
Walk-in lead capture and retail POS with Stripe Terminal
Waiver signing with finger/stylus signature capture
MJ
Marcus Johnson
Blue Belt - 3 Stripes
Waiver Signed No Gi Class
Check In

Sell Gis, Gear, and Merch Without a Separate POS

Product catalog with variants, inventory tracking, in-gym and online checkout, plus embeddable store widgets for your website.

Product catalog with size/color variants, images, SKUs, and inventory
In-gym POS checkout and online storefront branded to your gym
Pickup orders with hold timers and automated reminder emails
Low-stock alerts and true margin tracking (revenue vs. COGS)
🧵
Competition Gi
$149.00
Add to Cart
👕
Rash Guard
$54.00
Add to Cart
🥇
Blue Belt
$24.00
Add to Cart
👔
Academy T-Shirt
$32.00
Add to Cart

Social Proof

Gym Owners Are Switching

"I was paying $350/month for Mindbody, $49 for Mailchimp, $25 for Calendly, and still using Google Sheets for everything else. Studio Profit OS replaced all of it for $149/month and actually connected everything."
Coach Marcus
Apex MMA Academy, Austin TX
"The at-risk member detection alone saved me 8 cancellations in the first month. I had no idea people were slipping away."
Sarah Chen
Iron Flow Fitness, Portland OR
"I finally know my actual cost to acquire a member. Turns out my Facebook ads were printing money and I almost turned them off because my ads manager couldn't show me the real numbers."
Professor Ricardo
Gracie Alliance, Miami FL

* Representative quotes. Real testimonials coming soon.

0
Replaces 5-7 tools
0
Average setup time
MA + Fitness
Built for both modes

Pricing

Simple Pricing. Serious Value.

Every plan includes ALL features. The only difference is member capacity and locations. Start free for 30 days.

Monthly
Annual Save 2 Months
Starter
$69 /month

For newer gyms building their foundation.

Up to 50 active members
1 location
All features included
Start Free Trial
Most Popular
Growth
$149 /month

For established gyms ready to scale.

Up to 110 active members
1 location
All features included
Start Free Trial
Scale
$199 /month

For high-volume gyms with no limits.

Unlimited members
1 location
All features included
Start Free Trial
Multi-Gym
$389 /month

For operators running multiple locations.

Unlimited members
Up to 3 locations
Separate Stripe billing per location
Start Free Trial

Included in Every Plan

Member Management
Stripe Billing
Lead CRM Pipeline
Automation Builder
Analytics Dashboard
Ad ROAS Calculator
Community Hub
Video Curriculum
Gamification
Front Desk Kiosk
Retail Pro Shop
Staff Permissions
Waiver Management
CSV Import/Export
Custom Brand Colors
Dark & Light Mode
Email Automations
Appointment Booking
Member Portal
Webhook Integrations

All plans include a 30-day free trial. Credit card required. Cancel anytime. No contracts, no cancellation fees.

FAQ

Questions? We've Got Answers.

Those are general fitness platforms. Studio Profit OS was built specifically for martial arts schools and fitness gyms. It includes belt rank tracking, attendance-based at-risk detection, a visual automation builder, community and gamification features, and the only ad ROAS calculator that uses your actual member revenue. You'll replace 5-7 tools with one and likely pay less.
No problem. We'll walk you through setting one up during onboarding. It takes about 10 minutes and Stripe handles all PCI compliance so you don't have to.
Yes. Invite unlimited staff members with role-based permissions. Admins get full access. Custom roles let you control exactly what each team member can see and do. The front desk kiosk mode lets any staff member handle check-ins without accessing financial data.
Import your members and leads via CSV with our visual field mapper. We'll match your spreadsheet columns to our database fields and validate everything before import. You won't lose a single record.
Every query is scoped to your gym with Row-Level Security. Your data is completely isolated from every other gym on the platform. We use Supabase (PostgreSQL) with enterprise-grade security, and all payments are handled through Stripe. We never store card numbers.
Cancel anytime from your billing settings. No contracts. No cancellation fees. No phone call required. Your data stays accessible for 30 days after cancellation.
Yes. During setup, you choose your mode: Martial Arts or Fitness. This shows/hides features like belt rank tracking (MA) and body measurement progress checks (Fitness). Core features like billing, CRM, automations, analytics, and community work identically in both modes.

Your Gym Deserves Better Than Duct Tape

Join the gym owners who stopped guessing and started growing. Set up in under an hour. See results in the first week.

Start Your Free 30-Day Trial

No charge for 30 days. All features. Cancel anytime.

What you'll set up in your first session:

  • Connect your Stripe account
  • Create your membership plans
  • Set up your class schedule
  • Configure belt ranks or programs
  • Invite your first staff member
  • Add your first member